Cancellation Policy

Overberg MTB Events Cancellation Policy:

  1. 90% of the Entry fee is refunded if cancellation is done more than one month prior to the event.
  2. 75% of the Entry fee is refunded if cancellation is done within 4 weeks before the event
  3. 0% of the Entry fee is refunded if cancellation is done less than 2 weeks prior to the event


Riders will be allowed to sell their entry and do a Substitution for their entry one week before the event.

The same refund policy applies to the cost of a tent, if it cannot be sold to another rider.

No refunds will be made on partial payments. You need to be fully paid up to qualify for refund policy above.


I undertake to participate entirely at my own risk. I agree that I shall have no claims whatsoever against the organizing body, any individuals, organiser or official, marshal, assistant, helper or agent, the sponsors, any local authority or land owners, in respect of any loss or damage whatsoever I may suffer arising from any injury to my person or loss or damage to property as a result of, or arising out of, whether directly or indirectly, my participation in this event, including my arrival and departure there from and attendance of any ceremony and function thereof, however such loss or damage may arise and regardless of whether or not same shall have been caused directly or indirectly by negligence, of one or more or all of the aforementioned parties. In the event of my approval of this form as a guardian of a minor, I hereby consent to such minor being bound by the foregoing and further I indemnify the aforementioned parties to the extent, if any, to which such minor is not capable of waiving his rights as stipulated within. I agree to participate subject to rules including any drug tests and penalties provided for therein. By entering, I agree to email and SMS communications from EntryNinja and possibly LiveTime depending on the timing provider, regarding event details. I have read the above indemnity and the rules understand them and shall abide by them.

Cancellation due to Force Majeure and Severe Weather Conditions:

If any of the events organized by Overberg MTB Events is forced to cancel due to severe weather conditions or fires that puts riders’ safety at risk, the riders will not have any claim against the organisers or any of their sponsors of whatsoever nature in these circumstances. Overberg MTB Events reserve the right to change the route for inter alia, safety and security reasons without notice.

If any event is cancelled in total as a last resort due to events beyond our control (force majeure) – relating to, inter alia, political turmoil, natural disasters, strikes, protest action or any other major disturbance beyond our control, riders will have no claim whatsoever including but not limited to a refund against the organisers or any of their sponsors. This will include entry fees and or flights and other expenses. Overberg MTB Events will do everything in our power to reroute and to run the event in a safe and secure manner should any event of force majeure arise.